Nucleus Group - Purchase to Pay Module

Nucleus Group – Purchase to Pay (P2P) Module

The Purchase to Pay cycle covers the complete process
from requisitioning goods/services to vendor payment.

1. Purchase Requisition (PR)

• Department/user
  raises a request for goods/services.


• Captures
  details: item name, quantity, budget, required date.


• Goes
  through approval workflow (manager/finance).

2. Purchase Order (PO)

• Approved
  PR converted to a Purchase Order.


• Sent
  to vendor with agreed pricing & terms.


• PO
  tracking (open, partial, closed).

3. Goods Receipt Note (GRN)

• Vendor
  delivers goods/services.


• Warehouse
  team verifies quality & quantity.


• GRN
  created in the system.

4. Invoice Processing

• Vendor
  submits invoice.


• Invoice
  matched with PO & GRN (3-Way Matching).


• Discrepancies
  flagged for review.

5. Approval & Payment

• Approved
  invoices forwarded to finance.


• Payment
  processed as per terms (Cheque, NEFT, RTGS, etc.).


• Payment
  recorded in system & vendor notified.

6. Reporting & Audit

• Track
  spend by department, vendor, or category.


• Automated
  audit trails for compliance.


• Helps
  with budget forecasting & cost control.